Staff accountant - Finance

About

The Staff accountant - Finance is responsible for managing the prepaid account, optional retirement accounts/billing, sales tax reporting and compliance, and serves as accounting support for the foundation/alumni to include preparing and posting journal entries and schedules for auditors. The Staff accountant is also responsible for waiting on students -Taking cash/credit card payments and reconciliation of those payments, processing payment plan forms, answering student inquiries, answering finance phone, and distributing the finance mail.

Organizational Relationships

• The Staff Accountant-Finance reports directly to and is responsible to the Director of Finance.
• The position does not require the supervision of other personnel.
• The Staff Accountant - Finance coordinates most closely with students, finance associates, financial aid office, foundation/alumni, outside vendors, and registration office.

Essential Duties

Cashiering functions

• Processes payments to the college (cash, checks, wires/ACHs, credit card, and payment plan)
• Puts customer service first
• Acquires and uses knowledge of student financial aid and sponsor billing
• Reconciles Cash Receipts
• End of day cashier session closing and primary coverage for evening shift

Manages prepaid account

• Gathers back-up throughout the year, reconciles, and prepares data for annual audit
• Reviews prepaids for GASB 96 reporting and compliance and tracks and reports accordingly
• Posts journal and reversing entry

Manages optional retirement account billing/reconciliation

• Posts journal entries from payroll data
• Completes billing information for Maryland Higher Education Commission
• Reconciles and reviews discrepancies in amounts and coordinates with payroll for corrections as needed

Accounting support for foundation/alumni

• Raiser’s Edge pledge g/l imports and reconciliation
• Assist with various foundation audit functions to include managing the historical gift balance (corpus) spreadsheet
• Calculate alumni annual interest and posting

Assists with general accounting/administrative functions of the Finance Office.

• Works with an integrated financial package
• Answers phone and resolves student payment issues
• Distributes Finance mail
• Maintains and orders supplies for the Finance Office
• Receive Central Collection print-out, research accounts, remove holds, and post checks
• Assist in reviewing NelNet contracts and student accounts
• Schedule office meetings and reserve space
• Completes bank reconciliations
• Prepares/posts journal entries
• Backup coverage for purchase orders, ok to pays, and accounts payable
• Assist with annual audit preparation
• Tracks nontaxable sales and manages the collection, reporting, and payment of Maryland sales tax to the state
• Manages the Go Green loading and reconciling to include all WCPS FARM students
• Manages the restricted fund cash session and reconciling
• Other duties as assigned

Education and Experience

• Bachelor’s degree preferred or the willingness to work towards a degree if hired (accounting/finance related field a plus)
• 3-5 years of related experience

Skills and Abilities

• Handling/balancing cash
• Customer service oriented
• Strong knowledge of accounting and GAAP
• Familiarity with integrated financial software packages
• Computer literate to include using spreadsheets and word processing
• Excellent phone skills
• Attention to detail.

Working Environment

Normal office environment with frequent interruptions.