Staff Accountant

About

Our client is a local non-profit seeking a Part-Time (20-25/hrs week) Staff Accountant to join their lean team. This is a primarily remote organization, but requires candidates local to the DC metro area that are capable of attending occasional in-office meetings. The position plays an important role in managing payables, receivables, cash activity, and reconciliations so financial information remains accurate and timely. The ideal candidate brings hands-on transactional accounting experience, strong organizational skills, and the ability to maintain audit-ready records in a nonprofit environment. This opportunity offers a salary commensurate with the part-time expectations, along with medical/health, retirement, and sick/vacation benefits.

Responsibilities

• Manage supplier setup by collecting and validating tax documentation, maintaining complete records, and ensuring vendor information is current.
• Process invoices from receipt through payment by assigning appropriate accounting codes, confirming approvals, and resolving missing or unclear support with internal teams.
• Serve as a point of contact for payment-related questions by following up on invoice status, remittances, and discrepancies with vendors.
• Prepare billing for funders, confirm required backup is in place, post incoming receipts, and apply cash accurately to open balances.
• Track outstanding receivables, investigate billing or payment issues, and coordinate with program staff or leadership to address overdue amounts.
• Review banking and payment platform activity, record routine cash journal entries, and reconcile bank, Stripe, and credit card accounts.
• Assist with month-end close by identifying variances, researching unreconciled items, and escalating issues that may affect reporting deadlines.
• Build and maintain program-level financial schedules and provide support to Program Managers on billing status, documentation needs, and transaction questions.
• Keep accounting files organized and audit-ready while assisting with requests related to audits, compliance reviews, tax reporting, and Form 990 preparation.
• Contribute to process documentation, uphold internal controls, and communicate unusual transactions or collection concerns to accounting leadership.