Staff Accountant/Bookkeeper

About Us

The Petey Greene Program supports the academic goals of incarcerated and formerly incarcerated people through high-quality volunteer tutoring programs, while educating volunteers on the injustice manifest in our carceral system.

We envision a world in which all incarcerated people have access to high-quality academic programs and we strive to inspire our alumni - both students and tutors - to become advocates, and to take on leadership roles that reimagine the criminal legal system.

The PGP operates the largest multi-state volunteer tutoring program for currently and formerly incarcerated people. Since our founding in 2008, we’ve served over 21,000 students across more than 140 programming sites—including correctional and reentry programs—placed over 9,000 volunteers, and partnered with 40+ universities in seven states and Washington, D.C.

The Staff Accountant/Bookkeeper reports to the Chief Financial Officer.. The role can be remote but candidates should have availability to work during standard Eastern Time business hours.

Role Summary

The National Accountant/Bookkeeper at The Petey Greene Program plays a critical role in ensuring the financial health and operational integrity of a multi-state nonprofit dedicated to supporting incarcerated and formerly incarcerated learners. This position is responsible for managing the full cycle of accounts payable and receivable, overseeing precise payroll administration through Paychex, and ensuring rigorous compliance with grant and government contract requirements, including Uniform Guidance. Beyond day-to-day transaction management and monthly financial closes, the successful candidate will serve as a key contributor to systems optimization, specifically within Bill.com, and the refinement of internal controls, providing the essential financial infrastructure that allows the organization to scale its mission and impact across the carceral system.

Role Responsibilities

Accounts Payable & Vendor Management

• Process and code invoices in the accounts payable subledger, ensuring expenses are accurately coded by program, grant, and location
• Monitor expense approvals in accordance with PGP’s approval matrix
• Prepare ACH and check payments
• Maintain accurate vendor files, including W-9s and 1099 tracking

Accounts Receivable & Revenue

• Record grant payments, contract revenue, and fee-for-service income
• Track and help follow-up with outstanding receivable balances
• Assist with government contract drawdowns and reimbursements

Monthly Financial Statement Close

• Prepare month-end journal entries including accruals, allocations, and reclasses
• Reconcile assigned balance sheet accounts
• Support budget-to-actual reporting by program and grant

Grant & Contract Compliance

• Assist in preparation of financial reports to funders
• Support compliance with Uniform Guidance (2 CFR Part 200), where applicable
• Calculate and record the payroll, fringe, and operating expense allocations
• Maintain documentation for audit readiness

Payroll & Benefits Support

• Support payroll processing through Paychex (or current payroll provider)
• Record and reconcile payroll entries to the general ledger

Audit & 990 Support

• Assist with preparation for the annual financial statement audit
• Support preparation of Form 990 schedules as needed

Systems & Process Improvement

• Support continued implementation and optimization of Bill.com
• Maintain internal controls and financial documentation procedures
• Assist in implementation of cost allocation methodology
• Contribute to process improvements to enhance organizational efficiency and compliance

Required and Preferred Qualifications

• Strong understanding of nonprofit accounting best practices required
• Bachelor’s degree in Accounting or Finance strongly preferred
• Minimum of five years of nonprofit accounting experience preferred
• Demonstrated technology proficiency required. Current systems include QuickBooks Online, Bill.com, Paychex, Salesforce, and Little Green Light
• A commitment to social justice, racial equity, and the rights of formerly incarcerated people

The Petey Greene Program is an equal opportunity employer and does not discriminate in its personnel decisions based on race, ancestry, national origin, gender identity, sexual orientation, marital/domestic partner status, religion, age, disability status, veteran status, or former incarceration status.

We are committed to ongoing learning and reflection and we are continuously working to ensure that the Petey Greene Program is welcoming and supportive of staff members of all identities, including system-impacted people, people of color, and LGBTQIA+ people. We also believe that this work should be led by system-impacted people, whose perspectives and direct knowledge of the problems are necessary to achieving freedom and educational justice.

Compensation

Job Type: Full-time

Salary: $60,000-70,000 annually

Benefits

The Petey Greene Program’s staff make our work possible and we are committed to providing a comprehensive benefits package to support employee’s well-being and professional growth. These benefits include:

• Medical, dental, and vision benefits with the PGP covering 60 (dental and vision) to 82% (medical) of premiums
• 100% employer-paid life insurance and short- and long-term disability benefits
• 401k retirement plan with 1% employer contribution
• Voluntary benefits offered including Pet Insurance and FSA Commuter and Transit Benefits
• 16 weeks of paid parental leave
• Paid winter break between Christmas and New Year’s day, in addition to 10 paid holidays throughout the year
• Full-time employees accrue 20 days of vacation time, 1 floating holiday, and 12 days of sick time per year
• PGP closes at 1 PM on Fridays from June through August
• Dedicated funds for employees to use towards professional development each year
• Monthly technology reimbursement
• Access to a local coworking space

Start date

May/June 2026

Application deadline

May 8