Finan Svcs Spec I

About Germanna Community College

Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.

Job Description

The Student Financial Analyst is responsible for ensuring the integrity, accuracy, and proper configuration of student financial transactions within the Student Information System (SIS) and the Workforce Enterprise System (WES). This position performs analysis, reconciliation, and resolution of discrepancies related to student accounts receivable, payments, billing, and system configuration, supporting accurate financial reporting and operational decision-making.

The role performs reconciliation and financial analysis activities and serves as a key liaison with responsibility for ensuring alignment between systems. The position ensures transactions and system configurations are accurate, properly functioning, and compliant with College, VCCS, and Commonwealth requirements, while supporting internal controls, audit readiness, and efficient Business Office operations.

This position is based at an assigned campus but requires regular work at other Germanna locations to support Business Office operations and ensure consistent service delivery across the College.

In this role, the incumbent is expected to actively engage with students through multiple modes of communication, including phone, email, virtual platforms (e.g., Zoom), and in-person interactions.

Major Duties And Responsibilities

• Maintains and is accountable for the accuracy and integrity of student account records within SIS, ensuring all transactions, balances, and system configurations are complete, correct, and properly supported
• Processes, validates, and posts student and third-party payments within SIS, ensuring accuracy, completeness, and compliance with College, VCCS, and CAPP Manual requirements
• Performs reconciliation and financial analysis activities in coordination with the General Accountant responsible for accounts receivable, including preparing and reviewing data, identifying discrepancies between SIS and AIS, analyzing account balances and aging, and resolving variances to ensure accuracy and completeness of financial records
• Performs and maintains student accounts system configuration within SIS, including setup of charges, payment plans, fee tables, and related components; ensures configuration accuracy, proper functionality, and compliance with College, VCCS, and CAPP Manual requirements
• Researches and resolves account discrepancies, including misapplied payments, billing errors, and system-related issues; develops and utilizes system queries and Excel-based tools to monitor activity, identify anomalies, and support reconciliation and reporting processes
• Supports month-end and year-end close processes, audit requests, and internal control activities by preparing documentation, reconciliations, and supporting schedules; ensures adherence to College, VCCS, and CAPP Manual requirements and supports compliance with the Commonwealth’s internal control framework (ARMICS)
• Monitors delinquent student accounts and performs collection activities in accordance with established policies, including placement with the Commonwealth’s debt setoff and external collection processes; maintains documentation and ensures compliance with timelines and procedures
• Identifies process improvement opportunities and supports implementation of enhanced controls, workflows, and documentation to strengthen financial accuracy and operational efficiency
• Serves as primary front-line support for the Business Office, assisting students, parents, internal departments, and other stakeholders with account inquiries, billing, and payments, while supporting daily operations and ensuring compliance with FERPA and applicable policies and procedures
• Collaborates with peers across campuses to ensure consistent service delivery, shared workload coverage, and accountability for Business Office operations; provides on-site support at other Germanna locations as needed
• Performs other duties as assigned

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Experience in accounting, finance, business operations, or a related field
• Demonstrated experience performing reconciliations, analyzing financial data, and resolving discrepancies
• Working knowledge of accounting principles and internal controls
• Proficiency in Microsoft Excel and standard business applications, including experience analyzing financial data, creating formulas, and using tools such as pivot tables and lookups to support reconciliation and reporting
• Strong analytical, problem-solving, and organizational skills with attention to detail
• Ability to interpret and apply policies, procedures, and regulatory requirements
• Demonstrated ability to work independently while collaborating effectively in a shared-responsibility environment
• Effective written and verbal communication skills

Additional Considerations

• Experience with SIS, WES, AIS, Cardinal, or similar ERP systems
• Experience in accounts receivable, student accounts, or higher education finance
• Experience performing reconciliations between subsidiary systems and general ledger
• Familiarity with VCCS policies and the Commonwealth Accounting Policies and Procedures (CAPP) Manual
• Intermediate to advanced Excel skills (e.g., pivot tables, lookups, data analysis)
• Master’s degree in accounting (MAcc), business administration (MBA), data analytics, or related discipline preferred
• Relevant professional certifications such as Certified Public Accountant (CPA), Certified Government Financial Manager (CGFM), Certified Management Accountant (CMA), or similar credentials

Work Schedule

Monday-Friday 8:00am – 5:00pm

or as scheduled

Required Travel

Travel between campuses can be required.

Background Check Statement

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.