Talent Acquisition Coordinator

Position Summary

We are seeking an ideal candidate that brings a strong customer service mindset, a passion for providing superb candidate care, and a drive to continuously identify opportunities to improve and automate processes. In this role, you will partner closely with Talent Acquisition Partners, Hiring Managers, and Interview Teams to deliver a candidate-centric hiring experience, ensuring a seamless process from start to finish.

Essential Functions & Responsibilities

• Coordinate and manage interview scheduling with precision, proactively resolving conflicts and calendar changes to minimize disruptions
• Deliver top-notch candidate care by providing timely, accurate, and thoughtful responses to candidates, Talent Acquisition Partners, and Hiring Managers
• Serve as a trusted partner to Talent Acquisition Partners, maintaining open communication and a shared commitment to a seamless hiring experience
• Respond to all inquiries with urgency and accuracy, ensuring consistent and reliable communication throughout the process
• Maintain and update candidate records in Workday and other platforms with a high level of accuracy and data integrity
• Manage candidate trackers aligned with the Applicant Tracking System using Excel and Workday dashboards
• Proactively communicate challenges or potential issues, escalating when necessary to protect timelines and the overall hiring experience

Qualifications & Skills

• 1+ years of Recruiting Coordinator or recruiting experience
• Intermediate proficiency in Microsoft 365
• Intermediate Excel skills, including formulas and VLOOKUP
• Strong written and verbal communication skills
• Strong organizational skills
• Proven ability to manage multiple stakeholders effectively

Core Competencies

• Detail-oriented and process-driven mindset
• Ability to manage high-volume scheduling and workflows without sacrificing accuracy
• Self-sufficient and comfortable working independently in a fast-paced environment
• Strong sense of ownership and accountability
• Professionalism, empathy, and strong follow-through in all interactions

Preferred Qualifications

• Bachelor’s degree
• Proficiency in Workday
• Experience with interview scheduling tools (e.g., Paradox)

Physical Demands & Work Environment

• Hybrid schedule
• Tuesday–Thursday: required onsite
• Monday–Friday, 8:00 AM – 5:00 PM (start time may vary based on supported time zones)

Equal Opportunity Statement

Reliance One, Inc. is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants and prohibit discrimination and harassment of any kind, in accordance with applicable federal, state, and local laws.