Tender Manager

About

A leading pharmaceutical company based in Johannesburg North is looking for a Tender Manager to join their team.

Duties & Responsibilities

• Manage the entire tender processes for South Africa and SADC countries from start to finish, including all required reporting on tender performances.
• Submit weekly reports to the National Department of Health.
• Manage and develop the tender admin team of 6 reports.
• Optimise allocation of resources across assets to drive strong performance in Public and SADC markets.
• Define, monitor, and report on Salesforce KPIs to support Sales Management insights and decisions.
• Lead development and implementation of tender review systems and related reporting, including post-award evaluations and portfolio planning.
• Provide leadership and oversight to the CLO and Quotation teams.

Key Responsibilities

Financial Objectives

• Budgeting: Prepare financial models and reports based on tender awards and historical performance; set growth targets aligned with Pharma targets.
• Forecasting: Adjust budget under FC1 & FC2 cycles to accommodate business changes; report to Finance department and translate into inventory planning.
• Bid Commercial Viability Testing: Prepare bid portfolio and prices; secure and align on volume-based cogs; align portfolio expansion to growth targets; project manage bid preparation; ensure compliance and accuracy of tender submissions.
• Post Award Analysis: Analyze wins and losses of bids to assist business with portfolio strategies.

People Management – Customer Liaison Officers and Ops Specialist

• Oversee team and monitor performance.
• Develop team management system and SOPs.
• Drive team performance to achieve targets.
• Build performance continuity by attracting, developing, and retaining talent.

Participating in Business Reviews

• Perform performance analysis of work streams.
• Prepare discussion and reporting points from analysis.

Sales Force Effectiveness

• Optimize Salesforce towards key assets through targeting, segmentation, and resource allocation.
• Manage National sales plan including Commercial and sales force KPIs, target setting, and measurement.

Dashboards & KAM Support

• Create, manage, and drive Sales & Margin Dashboards to assist KAMs.
• Collect and coordinate outbound sales data from each province.
• Assist KAMs with replenishments in line with stock pull-out activities from Depots.
• Coordinate development of provincial outbound dashboard report with IT/BIS.
• Prepare sales reports from TM1 and BIS for National Sales Manager, Portfolio Manager, and KAMs.
• Run margin reports and prepare 3rd party portfolio performance reports.
• Provide deeper sales analytics and recommendations to business leadership at product level.
• Upload PAT report and Deliveries Data report weekly onto NDoH platform.
• Analyze NDoH reports regularly.

Demand & Supply Coordination

• Demand: Maintain a 5-year sales/budget rolling forecast in line with company policy.
• Supply: Understand supply chain and guide KAMs accordingly.

Educational Requirements

• Matric / Grade 12
• Bachelor’s degree in finance, marketing or business-related field.

Knowledge & Experience Requirements

• Minimum of 5 years relevant experience in Pharmaceutical / Medical industry.
• Minimum of 5 years tender management experience in South Africa and SADC countries.
• Minimum of 5 years experience in Salesforce Effectiveness for South Africa and SADC countries.

Soft Skills and Competency Requirements

• Effective planning, organising, and coordinating.
• Strong analytical thinking and logical reasoning.
• Effective problem-solving and decision-making.
• Commercial and strategic awareness.
• Ability to present, influence, and communicate (oral and written).
• Strong interpersonal skills.
• Attention to detail.

Package & Remuneration

• Monthly plus Basic salary, medical aid, provident fund.