FACILITIES MANAGER

About

The Facilities Manager is accountable to the Unit Head: Property Development and Maintenance (PDM) Unit through the Programme Manager: PDM.

Mandate

The Facilities Manager is mandated by the Board of Directors of the CDC to take responsibility for designated buildings & structures for the CDC to execute under the overall direction of the Unit Head: Property Development and Maintenance Unit.

Responsibilities and Obligations

The primary objective of the Facilities Manager is to deliver functional world-class buildings & structures. In pursuance of this primary objective, the Facilities Manager is required to:

• Facilities Management Services for the dedicated facilities being executed by the CDC;
• Take responsibility for the building & structures;
• Advise the Executive Manager Operations / Unit Head: Facilities Management on the appropriate mechanisms for providing functional buildings & structures where necessary;
• Interpret, formulate and implement world’s best practices and standards;
• Develop, implement and ensure compliance to CDC’s Quality Management System;
• Oversee the physical planning and design of the buildings and structures and when necessary undertake periodic revisions and updates to technical plans;
• Ensure co-ordination and integration of designated projects for the SEZ buildings & structures;
• Assist to improve the processes associated with physical development, operation and maintenance of infrastructure;
• Assist in identifying, evaluating and selecting appropriate utility service providers;
• Establish and maintain sound working relationships with the developers and the relevant appropriate statutory bodies;
• Develop Asset Management Plans for dedicated facilities;
• Implement Preventative and Proactive Maintenance (PPM) to all CDC facilities;
• Timely response to all ad hoc calls assigned to Manager;
• Conduct regular inspections to buildings and infrastructure and prepare corrective plans for any findings;
• Update CMMS and Call Centre on timely basis on progress of PPM and ad hoc requests;
• Produce service provider performance reports;
• Prepare technical reports.

Specific Responsibilities

Overall Co-ordination of Designated Project

• Ensuring overall co-ordination of buildings and structures.
• Ensuring that the Project as a whole moves towards realising the vision for the CDC.
• Manage the current buildings & structures and other business plans, which may be prepared in due course.
• Convening meetings as necessary and taking responsibility for conduct of Tenants Meetings, Monthly Progress Meetings and other ad hoc meetings for designated facilities.

Facilitation

• To oversee and facilitate the planning, design and implementation of buildings & structures.

Promote CDC Vision

• To promote the values, mission, vision, policies and strategies adopted by the CDC from time to time.

Monitoring

• To monitor progress of all buildings & structures in terms of budget and implementation programmes.
• To monitor performance of consultants, sub-consultants, suppliers, developers and concessionaires within buildings & structures.

Stakeholder Involvement

• To interact with different role-players, interested and affected parties, stakeholders and implementing agents impacted by or impacting on the buildings & structures.

Reporting

• To prepare reports and position papers as required and directed by the Unit Head: Facilities Management and Executive Manager of Operations.

Safety, Health, Environment, and Management System (SHEMS)

Furthermore, you are to ensure that:

• You are aware of and have access to the CDC’s SHEMS;
• You are aware of your responsibilities and duties as laid out in the CDC’s SHEMS;
• You are aware that you work in a safe and environmentally friendly manner;
• You ensure that the company’s housekeeping standards are maintained throughout your area of responsibility;
• You report any unsafe conditions or acts which you cannot rectify yourself to your SHE representative or to the Senior SHE Project Manager as soon as possible;
• You report all SHE incidents which occur within your area of responsibility promptly and in the correct format;
• You are totally familiar with your responsibilities in terms of the CDC’s emergency plan;
• You communicate to the Senior SHE Project Manager any required changes to the SHEMS prior to implementing these changes;
• You timeously complete and correctly record any corrective action which needs to be taken in order to rectify a SHE matter;
• You give full co-operation to, and participate in (as required), the CDC’s internal and external SHEMS audits.

Authority

You have the authority to:

• Immedi