Finance Specialist

Position Overview

The Finance Specialist supports the financial operations of our give‑cycle business and elderly housing programs. This role serves as the primary liaison between the organization and our external accounting firm, ensuring accurate communication, timely reporting, and strong financial controls. The Finance Specialist oversees daily financial activities, including invoice review, sales transaction tracking, and inventory record management.

Key Responsibilities

Financial Coordination & Liaison Duties

• Serve as the main point of contact between the organization and the external accounting firm.
• Coordinate the exchange of financial documents, reports, and inquiries to support month‑end and year‑end processes.
• Communicate financial updates, timelines, and organizational needs to both internal leadership and the accounting firm.
• Assist with audits and financial reviews by gathering and verifying required documentation.

Invoice & Accounts Payable Management

• Review all incoming invoices for accuracy, proper coding, and compliance with internal policies.
• Verify supporting documentation, approvals, and contract terms prior to submission for processing.
• Track invoice status, resolve discrepancies, and maintain organized records of all financial transactions.

Sales Transaction Tracking

• Monitor and record daily sales transactions related to give‑cycle business activities.
• Reconcile sales data with point‑of‑sale systems, donation records, or program activity logs.
• Identify inconsistencies or missing information and work with staff to resolve issues promptly.
• Prepare periodic summaries of sales performance for leadership review.

Inventory Record Management

• Maintain accurate inventory records for goods used in give‑cycle operations and elderly housing programs.
• Track inventory movement, including purchases, usage, donations, and disposals.
• Collaborate with program and housing staff to ensure inventory counts are accurate and up to date.
• Support periodic physical inventory checks and reconcile discrepancies.

Financial Reporting & Analysis

• Assist in preparing internal financial summaries, budget updates, and spending reports.
• Monitor expenses related to elderly housing operations and program activities.
• Flag unusual spending patterns or financial risks and escalate concerns appropriately.

Operational Support

• Work with admin manager and housing staff to ensure accurate financial tracking of resident services, maintenance expenses, and program activities.
• Support improvements to financial workflows, internal controls, and documentation processes.
• Provide administrative support for vendor onboarding, procurement, and contract management.

Qualifications

• Associate’s or Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• 2+ years of experience in finance, accounts payable, bookkeeping, or related roles (nonprofit or housing experience preferred).
• Experience with sales tracking, inventory management, or point‑of‑sale systems is a plus.
• Strong understanding of financial documentation and basic accounting principles.
• Excellent communication skills and the ability to collaborate with external partners.
• High attention to detail, strong organizational skills, and the ability to manage multiple priorities.
• Proficiency with accounting software Microsoft Business Central, QB and Microsoft Office tools.

Bilingual (Spanish–English) is a plus.

Work Environment

• Mission‑driven organization focused on supporting elderly residents and community give‑cycle programs.
• Collaborative, fast‑paced environment requiring accuracy, confidentiality, and proactive communication.

How to Apply

Please send your resume and a brief cover letter to recruiting@samuinternational.com with the subject line: Finance Specialist, SAMU International