US IT Recruiter/ Operations Consultant

Job Title

US IT Operations Consultant (India) for US-based Company

Location

Remote (India)

Work Hours

US CST hours

About

We are seeking a highly skilled Operations Consultant to manage the operational activities of our US-based company from India. This role will focus on a broad range of functions, including recruitment, bench sales, employee onboarding, contract management, invoicing, and QuickBooks administration. The ideal candidate will be a well‑rounded professional with experience in HR, sales, finance, and operations, capable of handling diverse tasks while working collaboratively with teams in the US.

Please share profile to venkat@techzsoft.com

This position requires a proactive, detail‑oriented individual who can work autonomously and is comfortable navigating remote operations in a fast‑paced, cross‑border environment.

Key Responsibilities

1. Recruitment & Talent Acquisition:

   • Collaborate with the US HR team to manage recruitment activities for open positions.
   • Post job listings on relevant job portals, screen resumes, conduct initial interviews, and present shortlisted candidates to US hiring managers.
   • Assist with candidate assessments, background checks, and onboarding procedures.
   • Maintain a strong pipeline of candidates for various roles, including both permanent and contract positions.

2. Bench Sales:

   • Oversee bench sales operations for consultants/contractors in the bench (inactive) status, ensuring timely placements.
   • Work closely with sales and recruitment teams to identify client requirements for bench resources.
   • Build and maintain relationships with clients to understand their staffing needs and promote available resources.
   • Negotiate contracts and placement terms, ensuring smooth transitions for bench consultants into billable projects.

3. Employee Onboarding & Offboarding:

   • Facilitate the onboarding process for new hires, including preparing offer letters, documentation, orientation, and training schedules.
   • Ensure a seamless offboarding experience for employees exiting the company, conducting exit interviews, and completing necessary paperwork.
   • Ensure compliance with labor laws and regulations in both the US and India throughout the employee lifecycle.

4. Contract & Statement of Work (SOW) Management:

   • Draft, review, and manage contracts, non‑disclosure agreements (NDAs), and Statements of Work (SOW) for clients and contractors.
   • Work with legal and finance teams to ensure contract terms are compliant with applicable laws and reflect the needs of the business.
   • Maintain organized records of contracts, amendments, and SOWs.

5. Invoicing & Billing:

   • Prepare and send invoices to clients in accordance with project milestones, retainer agreements, and other billing arrangements.
   • Manage client billing cycles, track payments, and follow up on overdue invoices.
   • Resolve any invoicing discrepancies or disputes and communicate with clients or internal teams as needed.

6. QuickBooks Administration & Financial Support:

   • Manage daily bookkeeping in QuickBooks or other accounting platforms, ensuring all transactions are recorded accurately.
   • Generate financial reports, including P&L statements, balance sheets, and cash flow statements, and assist with month‑end closing.
   • Collaborate with the finance team in the US to reconcile accounts, process payments, and prepare for tax filings and audits.

7. Administrative & Operational Support:

   • Provide general operational support to US management teams, including scheduling meetings, maintaining project timelines, and handling day‑to‑day administrative tasks.
   • Serve as a liaison between the US team and India‑based teams, ensuring alignment on tasks and objectives.
   • Help with ad‑hoc projects, research, and reporting as needed.