Accountant

Position Description

The Accountant assists the Finance Director with financial information by researching and analyzing accounts, processing accounts receivable and accounts payable, preparing financial reports and responding to RFPs.

Responsibilities:

Reports, Schedules, and Annual Audit

• Generate monthly/quarterly/annual accounting reports.
• Creates monthly/quarterly/annual financial schedules.
• Create FY Budget and Input budget information for financial reporting.
• Reconcile general ledger accounts.
• Prepare monthly bank reconciliations.
• Maintain procedures handbook.
• Prepare depreciation schedules and other balance sheet schedules.

Preparation and Submission of Government Proposals, Awards and Contracts

• Support preparation of pricing information and quotes.
• Support preparation of all schedules and documents requested for RFP submission.
• Verify accuracy of subcontract & IPA travel reimbursements.
• Prepares all schedules for annual/semi-annual rate submissions.
• Track detailed spending of Collaborative Project Orders and other contract/awards.
• Respond to questions and confirm funding available on each project.
• Track special projects such as JSHS, STEM-ING and other collaborative efforts.

Accounts Payable

• Set up new vendors and ensure we have W-9 and ACH information on file.
• Enter vendor invoices into accounting system and generate aged payable bi-weekly for approval of payment.
• Process approved payable checks and ACH payments bi-weekly.
• Contact vendors when there is an invoice discrepancy.
• Annual preparation of forms 1099 and 1096.

Accounts Receivable

• Monthly IPA’s and Subk invoicing.
• Monthly membership invoices.
• Monthly office sublease invoices.

Programs

• Post payments to NEON CRM website, registrations received over the phone.
• Reconcile credit card payments with registrations through NEON CRM website.
• Take credit card payments, by phone, through invoice creation and in-person through PayPal.
• Track event expenses and registration payments received through GL.
• Reconcile event revenue and expenses against general ledger.

Qualifications

• Five years’ experience in full charge bookkeeping/accounting field specifically with integrated accounting systems (AP/AR/General Ledger).
• General knowledge of accounting procedures such as GAAP, general ledger reconciliation, financial reporting, invoicing accounts receivable, and accounts payable.
• Proficiency with Microsoft office tools (MS Excel and MS Word).

Preferred

• Bachelor’s degree in finance/accounting-related field or equivalent experience to substitute for degree.

Work Environment

The majority of the position will be performed in an office environment requiring the employee to communicate through email, phone, and in-person with co-workers, members, clients, etc. This position requires sitting at a desk for long periods of time with occasional periods of standing and walking at events. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To succeed in this role, it will require excellent time management and communication skills to support collaboration with entity leaders and deliver results on schedule.

TPP is an EEO Employer.

Salary to be determined based on credentials and experience. Salary range $65 - $76 annual.

Benefits

• medical, dental and vision insurance
• 401(k)
• disability insurance
• life insurance

To Apply or Request Reasonable Accommodation:

Send resume and application to Michelle Reloba, Director of Operations, via email at michelle.reloba@paxpartnership.org