Accounting Clerk

About

We are seeking an Accounting Clerk to support daily accounts payable operations on a temporary basis through October 2026. This on-site role will focus on invoice processing, data entry, and ensuring accuracy and timeliness in financial transactions.

Responsibilities

• Manage office email by printing and logging invoices in the Invoice Log spreadsheet and distributing invoices to the appropriate staff for approval, including invoices received by regular mail
• Respond to inquiries regarding invoice status
• Log approved invoices into the Invoice Log spreadsheet, match with appropriate purchase orders, and prepare copies for the payment process
• Enter and process approved invoices in the financial system and review entries for accuracy
• Review invoices for period of work performed to ensure transactions are posted to the correct fiscal year
• Receive, review, and process invoices for a variety of payable accounts
• Resolve discrepancies, which may require research and follow-up
• Review purchase orders, invoices, receiving confirmations, approvals, and verifications to ensure timely vendor payments
• Create and maintain files, including invoices, purchase orders, and supporting documentation
• Verify invoice payments and document payment details accordingly

This is a detail-oriented role requiring strong organizational skills and the ability to manage multiple tasks efficiently in a fast-paced environment.