Accounts Payable Specialist

Position Overview

The Accounts Payable Specialist will manage full-cycle AP operations while serving as a key contributor during ongoing or upcoming accounting system conversions. This role requires strong technical aptitude, accuracy, and the ability to adapt quickly in environments where processes and systems are evolving. Candidates with prior experience supporting software conversions or implementations will be highly valued.

Key Responsibilities

Accounts Payable Operations

• Review, code, and enter vendor invoices into the accounting system with proper GL coding.
• Process weekly payment runs, including checks, ACH, and wire transfers.
• Match invoices to purchase orders, perform three-way matching, and resolve invoice discrepancies.
• Maintain vendor files, update vendor information, and respond to vendor inquiries.
• Process employee expense reports in accordance with company policies.
• Assist with monthly close, including AP sub-ledger reconciliation and reporting.

Software Conversion & Systems Support

• Participate in system conversions, upgrades, or ERP transitions, assisting with data mapping, validation, testing, and workflow adjustments.
• Work closely with IT, accounting, and operations teams to ensure accurate and timely data migration.
• Identify process improvement opportunities and help refine AP workflows during system changes.

Required Qualifications

• 2+ years of experience in Accounts Payable or general accounting.
• Strong understanding of full-cycle AP including invoice processing, payment execution, vendor management, and reconciliations.
• Demonstrated experience supporting accounting software conversions or implementations (required).
• Proficiency with Microsoft Office, especially Excel.
• Ability to thrive in environments undergoing system transitions or evolving processes.
• High attention to detail, excellent organizational skills, and the ability to manage high-volume workloads.

Benefits

• Medical and dental insurance.
• Paid time off.
• Annual bonuses.

Pay Details

$50,000.00 to $65,000.00 per year

Search Managed By

Matthew Nolan

Equal Opportunity Employer / Veterans / Disabled

• Military connected talent encouraged to apply

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Fair Chance Policies

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.