HR - Talent Acquisition & HR Coordinator

Location

1107 Clay Ave, Burlington, ON L7L 0A1, Canada

About

Mohawk Medbuy Corporation (MMC) is a national, not‑for‑profit, shared services organization that supports hundreds of health care providers across Canada, as well as child welfare agencies and other public sector organizations. MMC provides value‑driven contracting and procurement solutions for medical/surgical supplies, pharmaceutical products, local sourcing, capital (equipment, FF&E and redevelopment) and nutrition solutions. Other services include data analytics, in‑hospital support, warehousing/logistics, technology, procure‑to‑pay, and accounts payable.

With an emerging focus on sustainability and reconciliation with Indigenous Peoples, MMC is actively supporting the creation of a resilient value chain that incorporates environmental, social and governance best practices. Based in Burlington, ON, the organization also has offices in Toronto, Thunder Bay, Kingston, Brantford, London and Chatham, and a distribution centre in Oakville.

We are currently recruiting for a Talent Acquisition & HR Coordinator to support our Human Resources team for an 18‑month contract. This is a hybrid working opportunity with three days in the office and two days remote.

Key Responsibilities

Talent Acquisition

• Format and post job descriptions to all advertising channels and track expiring adverts
• Support TA Manager and TA Specialist with scheduling screening calls, interviews, assessments etc.
• Ensure ATS and any TA/HR related trackers are always up to date
• Conduct candidate reference calls and any other onboarding checks as required
• Own the end‑to‑end administration of the candidate onboarding process and keep all relevant trackers up to date
• Own the end‑to‑end administration of internal promotion processes and keep all relevant trackers up to date
• Coordinate the Student Co‑Op program including liaising with universities, screening applicants, researching grants and managing onboarding
• Assist with end‑to‑end recruitment of entry‑level positions in peak times to support TA Specialist
• Assist with the coordination and attendance at career fairs and networking events

HR

Provide support to / cover for the HR Coordinators when required for duties which include but are not limited to:

• Prepare and communicate company announcements
• Ensure employee attestation of various Human Resources policies and trainings
• Track and follow up on contract, SIN/work permit expiries
• Track and maintain HR metrics
• Work with the Property Management organizations on employee access
• Assist in the preparation of documents, such as preparation of letters
• Maintain and distribute organizational charts
• Responsible for the coordination and floorplans
• Work closely with the Information Technology team to deploy and recover assets for new hires, employees on leave and departures
• Partner with the HR Lead to off‑board employees including organizational announcements, communication to payroll etc.
• Manage centralized Human Resources inbox for designated groups within established service‑level agreement

Qualifications and Skills

Education, Training, and Experience (Mandatory)

• Post‑secondary education in Human Resources, Business Administration, or a related field; equivalent experience may be considered.
• 1+ years of experience in Talent Acquisition, Human Resources, or a related administrative coordination role.
• Hands‑on experience supporting full‑cycle recruitment processes, including job postings, interview coordination, reference checks, and onboarding administration.
• Experience working with an Applicant Tracking System (ATS) and HRIS platforms such as Dayforce and LinkedIn Recruiter.
• Prior experience coordinating HR processes such as employee onboarding, offboarding, policy tracking, and document preparation.
• Strong organizational and time‑management skills with the ability to manage multiple competing priorities.
• High attention to detail and accuracy in documentation, data entry, and maintaining trackers.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint), with strong Excel skills for tracking and reporting.
• Excellent written and verbal communication skills for interacting with candidates, employees, managers, and external partners.
• Ability to quickly learn new software tools, systems, and processes.
• Strong administrative and coordination skills, including scheduling across multiple calendars and platforms.
• Strong customer service orientation, focused on delivering an exceptional candidate experience.

Preferred

• Experience supporting student programs, campus recruitment, or liaising with educational institutions
• Knowledge of employment legislation and HR best practices

Travel

• Ability to travel to Mohawk Medbuy offices if required.

Additional Information

• As a condition of employment, you are required to submit proof of full COVID‑19 vaccination to Human Resources.
• MMC is a Healthcare of Ontario Pension Plan (HOOPP) employer offering a comprehensive benefits package and flexible remote work options.
• The targeted hiring range of this role is $53,726 – $60,051 dependent on experience. This job posting is for a newly created vacancy.
• Qualified candidates with a desire to join our innovative team are invited to submit their application in Dayforce. Mohawk Medbuy does not use artificial intelligence to screen, assess or select applicants.
• We thank all applicants for their interest; however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should any accommodation be required. Mohawk Medbuy is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA).