Program Manager

Job Description

Program Manager, Transmission Portfolio Office (TPO)

Job Summary

The Program Manager, TPO, will be responsible for supporting the TPO with governance readiness, development of document control standards, implementation, and Portfolio Management.

Essential Duties/Responsibilities

• Support facilitation of new TPO governance processes, inclusive of stage gate process, capital approval process, KPI management, risk management process, and documentation standards.

Stage-Gate Governance Processes

• Provide checklists for gate submissions and readiness reviews.
• Implement a formal voting process for Stage Gate Meetings.
• Create a master schedule for all necessary meetings and pre-read due dates.
• Make updates to gate requirements & deliverables in TPO Playbook

Create documentation standards

• Create standards for version control, naming conventions, and storage locations.
• Ensure compliance with document retention policies
• Tie project documentation archives to stage gates
• Develop required templates to maintain consistency.
• Supporting executive stage gate reviews and Executive Steering Committee (SteerCo) meetings, including preparing materials, facilitating discussions, and tracking follow-up actions.

Portfolio support

• Assist in updating the TPO project list, becoming familiar with project scope and timing
• Coordinate collection and validation of project status, data, including scope, schedule, cost, risks, and mitigation actions
• Review ERCOT submission plans and ensure TPO records are accurate and up to date

Meeting preparation

• Develop executive summaries and presentation materials highlighting key issues, decisions required, and performance metrics.
• Utilize standardized templates and ensure materials meet CenterPoint TPO’s branding and quality guidelines
• Collaborate with TPO leadership to draft and finalize agendas.
• Support ad hoc requests for additional meeting materials

Meeting Execution

• Provide real-time meeting support, including slide management, timekeeping, and facilitation assistance.
• Assist presenters in managing Q&A sessions by providing data and clarification as needed.
• Capture detailed minutes of discussions, decisions, action items, and ownership assignments.

Post Meeting Follow-up

• Distribute meeting minutes and action logs within 24 hours of the scheduled meeting to all participants and stakeholders.
• Monitor progress and completion of assigned action items, providing regular status updates to leadership.

Education

• Requires a Bachelor's degree from an accredited college.

Experience

• Requires a minimum of 5 years of experience supporting program or Project Management of Capital Portfolios.

Preferred skills in Microsoft Dynamics, PowerPoint, and Excel.