Senior Project Manager / Lead PMO EA-1297

About the job Senior Project Manager / Lead PMO EA-1297

NAXCON GmbH, located in the heart of Freiburg, is at the forefront of the German IT and engineering industry.

Our experts have extensive knowledge in software and hardware development, state-of-the-art electronics, and future-oriented technologies such as artificial intelligence and virtual reality.

We are not only dedicated to project work for our customers, but also intensively pursue in-house innovation projects as well as research & development. Renowned companies from a wide range of German industries place their trust in us - demonstrating the outstanding expertise and commitment of our engineers.

Position

Senior Project Manager / Lead PMO

Supporting complex projects through end-to-end PMO coordination, project governance, reporting, controlling, stakeholder communication, and administrative management. Responsible for ensuring efficient project execution, maintaining documentation and project tools, coordinating resources, and supporting financial, contractual, and operational project activities.

Key Responsibilities

• Act as the central point of contact for organizational and administrative project activities.
• Proactively delegate tasks within the PMO team and prioritize ongoing activities.
• Support financial, project, and contract controlling activities, including forecasting and effort tracking.
• Maintain project data, open action lists, and ensure documentation completeness.
• Create, update, align, and manage project documents such as risks, changes, reports, and meeting records.
• Administer and maintain project repositories and collaboration platforms.
• Prepare project presentations, status reports, and communication materials.
• Coordinate, organize, and follow up on project meetings and governance sessions.
• Support subcontractor-related administrative activities and performance documentation.
• Independently manage project tasks and work packages, including coordination of required resources.

Required Qualifications

• Strong knowledge of common project management standards, ideally supported by a recognized certification comparable to IPMA Level C.
• Practical experience with collaboration and project management tools such as SharePoint, Jira, Confluence, and MS Project.
• Very good MS Office skills, especially advanced Excel knowledge including VBA and Pivot functions.
• German language proficiency at C1 level and English language proficiency at B1 level according to CEFR.

Professional Experience

• At least 5 years of experience as a project team member in reporting, change management, risk management, project planning, and deliverables/dependency management.
• At least 3 years of experience as a Lead PMO.
• At least 5 years of experience in preparing, organizing, conducting, and documenting project meetings and steering committees.
• At least 3 years of experience in structuring and managing work packages.

Soft Skills

• Strong teamwork and collaboration skills.
• Professional communication and presentation skills.
• High level of independence, reliability, and problem-solving ability.
• Service-oriented mindset and assertiveness.

Additional Requirements

• Willingness to undergo security screening if required.
• Availability for on-site work for a substantial portion of the assignment.
• Willingness to travel occasionally.
• Partial remote work possible depending on project conditions.

What We Offer

• Join a cosmopolitan and internationally mixed team: We welcome individuals from all backgrounds and cultures to contribute their unique perspectives and talents to our team.
• Polish your German language skills: If you are looking to improve your German language skills, we offer a supportive environment where you can practice and develop your language abilities: whether you are a beginner or an advanced speaker.
• Benefit from a fixed contact person from the company: We understand the importance of having a reliable point of contact within the company. That's why we assign a dedicated contact person who will provide guidance and support throughout your employment with us.
• Professional growth and development: With us, our engineers can immerse themselves in new industries or projects after just 1-2 years and actively transfer knowledge.
• Enjoy regular team events with the company: We believe in the power of team building and fostering positive relationships within the workplace. That's why we organize regular team events to promote collaboration and strengthen our team bonds.
• Competitive compensation package: At NAXCON, we believe that our engineers are our greatest asset. That's why we offer a comprehensive and competitive compensation package that includes a salary commensurate with experience and expertise.