Staff Accountant

Position Summary

We are seeking a detail-oriented, self-sufficient Staff Accountant to own the full cycling accounting cycle. This is a hands-on role – you will be the primary accounting function, working closely with the President and operations leadership. In addition to core accounting responsibilities, this person will support contract cost analysis, helping leadership understand true cost-to-perform on government contracts.

The right candidate is comfortable operating in a lean environment, can manage competing priorities without a large support team, and takes pride in clean books, timely closes, and accurate financial reporting.

Key Responsibilities

• Accounts Payable & Purchasing
  • Process full-cycle accounts payable: vendor invoice receipt, coding, approval routing, and payment execution.
  • Manage purchase order creation, receipt matching (3-way match), and vendor communication.
  • Maintain vendor master file; onboard new vendors and collect W-9/insurance documentation
  • Review and reconcile vendor statements/invoices; resolve discrepancies in a timely manner.
• Accounts Receivable & Biling
  • Manage vendor relationships and resolve payment discrepancies
  • Generate customer invoices aligned with contract milestones, delivery, or time-and-material terms.
  • Monitor AR gaining; follow up on past-due balances and maintain collection records.
  • Apply customer payments (ACH, check, wire) and reconcile to source documents.
  • Coordinate with operations on billing readiness for government and commercial contracts.
• Month-End Close & Reporting
  • Execute month-end close process including journal entries, accruals, prepaid authorization, and depreciation.
  • Perform balance sheet reconciliations for all key accounts monthly.
  • Prepare monthly financial package for President: P&L, balance sheet, cash flow summary, and variance commentary.
  • Maintain the general ledger and ensure transactions are properly coded to job/cost center.
• Banking & Cash Management
  • Reconcile bank and credit card accounts monthly.
  • Monitor daily cash position and flag anomalies to leadership.
  • Process ACH/wire payments and maintain payment authorization documentation
• Payroll Support
  • Serve as a back up to payroll processing (ADP Run); verify hours and deductions prior to submission.
  • Record payroll journal entries and reconcile payroll liabilities to the general ledger.
  • Assist with garnishment and income withholding order compliance as needed.
• Contract Cost Analysis
  • Develop and maintain cost buildup models for contract bids: direct labor, materials, overhead, and G&A allocations
  • Track actual cost-to-perform against contract budget; prepare variance analysis with narrative for leadership review
  • Maintain job cost records by contract; ensure accurate cost coding at the transaction level.
  • Support Should-Cost and ROM analyses for new business pursuits as directed.
  • Assist in preparation of cost proposal and pricing support packages in coordination with the President and VP of Operations.
  • Monitor contract funding levels, ceiling amounts, and cost burn rates; flag risks to leadership proactively.
  • Support DCAA audit readiness through compliant timekeeping, labor distribution records, and direct/indirect cost segregation.

Qualifications/Requirements

• Bachelor's degree in Accounting, Finance, or related field – or equivalent work experience
• Minimum 3-5 years of accounting/finance experience in a manufacturing environment or government contracting environment
• Strong understanding of manufacturing cost accounting principles (standard costing, job costing, variance analysis)
• Demonstrated proficiency in accounting software and ERP systems (QuickBooks).
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP, financial modeling)
• Solid knowledge of GAAP and internal controls
• Experience with full AP/AR cycle, processes and month-end close procedures without significant oversight.
• High attention to detail and ability to self-review work before submission.
• Comfortable operating as a sole or primary accounting function in a small organization
• Hands-on experience with job costing, cost buildup models, or contract cost proposals.
• Exposure to Should-Cost analysis, indirect rate development, or forward pricing rate submissions.

Competencies

• Integrity & discretion: handles confidential financial and payroll information with professionalism.
• Initiative: Identifies issues proactively and resolves them without waiting to be directed.
• Adaptability: comfortable in a dynamic, lean environment where priorities can shift quickly.
• Communication: can translate financial data into plain language for non-finance leadership.
• Ownership mindset: treats the company’s books as if they were their own.

Company Description